Agentic property operations · Five AI agents · 5–150 doors
The crew does the work. You do the signing.
Five AI agents read applications, match rent, dispatch repairs, check invoices and write listings, around the clock. In the demo workspace last week, they handled 92% of the work on a 40-door portfolio. Your part was 23 taps.
No credit card. A real reply within two business days.
Illustrative · Demo workspaceToday's run
11 actions · every one links to its source
- 9:12TenantUnit 3B · "Leak under the sink. Two days." · 1 photoDone
- 9:13The DispatcherOpened WO-2041 · plumbing · urgent · 4-hour response timerDone
- 9:14The DispatcherOffered to Marco R. (0.4 mi, 96% on time)Done
- 9:41Marco R.Accepted · arriving 2:30 PMDone
- 10:02The BookkeeperMatched 6 Zelle payments to leases by reference and senderDone
- 10:02The BookkeeperUnit 1C paid $900 of $1,600 · reminder set for Oct 8Waiting for you
- 11:30The ReaderSummarized APP-118, Miguel Ortega · income 3.1× rent · August pay stub missingWaiting for you
- 2:58Marco R.After-photos and invoice · $260Done
- 3:04The AuditorInvoice matches the $260 quote · photos show the new trapDone
- 3:05YouApproved WO-2041 · payment goes out FridayApproved
- 4:10The ScribeDrafted the listing for 12 Maple St, Apt 4B from the unit recordWaiting for you
Rent · Oct
$94,350
26 of 32 paid in full
Occupancy
80%
32 of 40 leased
Open work orders
15
3 urgent
Overdue
$6,650
6 tenants
Rent collected · by month
$ thousandsEvery door · 7 properties
- Leased 32
- Listed 5
- Make-ready 3
Last week in the demo workspace
Illustrative · Demo workspaceOf last week's work, done by the crew
1,109 of 1,204 actions on 40 doors, no hands.
Taps from you, all week
Approvals, two edits, one "send it back".
Your time per week, down from 24
Based on the demo portfolio. Yours will differ.
Decisions made without you
Approvals, payments and listings always wait.
Tour · The product, part by part
One property. Its whole record.
Properties, units, leases, rent, repairs, listings and your HOA, each with its own place. Pick a part to see it.
Properties. Every property, unit, resident and lease connected in one workspace.
§ 01The work, before and after
A week of busywork, handed to the crew.
Hours per week on a 40-door portfolio, from the demo workspace. The gray bar is you doing it by hand. The orange bar is what is left for you once the agents do their part.
Fig. 0 · Manual hours vs your hours with the crew
Illustrative · Demo workspace- By hand
- With the crew
Rent: chasing, matching, receiptsThe Bookkeeper
Repairs: calls, dispatch, follow-upThe Dispatcher
Applications: reading, referencesThe Reader
Invoices: checking, payingThe Auditor
Listings: writing, posting, repliesThe Scribe
Per week · 40 doors
−93%
24 hours of chasing, matching, sorting and typing becomes 1.7 hours of reading and signing.
Illustrative · Demo workspaceWhat stays with you
Deciding who lives in your units. Approving money out. Saying yes to a listing. The crew prepares each one so it takes a minute.
§ 02The crew
Five agents, each with one trade. They run; you sign.
Each agent owns one job end to end, around the clock, and shows its work. The bar on each card is how much of that job runs without you.
The property assistant answers from your own records: rent, leases and open work orders.
- No. 1
The Reader
Applications
“Income is 3.1× rent and two landlords vouch. The August pay stub is missing.”
Summarizes every file and names what's missing
Never approves or declines an applicant
Runs on its own70%
Reads and summarizes alone; every decision is yours.
11:30 · APP-118 summarized → waiting for you
- No. 2
The Bookkeeper
Rent and payments
“Thirty-one matched by reference and sender. One I wasn't sure of is yours.”
Matches Zelle, ACH, card and cash to leases
Never posts a payment it can't trace
Runs on its own96%
Matches, posts and reminds; asks on anything it can't trace.
10:02 · 6 Zelle payments matched · 1 queued
- No. 3
The Dispatcher
Maintenance
“Plumbing, urgent, Unit 3B. Marco is two blocks away. I offered it to him first.”
Sorts tickets by trade and urgency, offers the job
Never hires anyone outside your list
Runs on its own90%
Sorts, offers and escalates; you can override any pick.
9:14 · WO-2041 offered → accepted 9:41
- No. 4
The Auditor
Invoices
“Invoice is $260, quote was $260, photos show the new trap. Nothing odd.”
Checks every invoice against the quote and photos
Never releases a payment
Runs on its own85%
Checks everything; the payment itself waits for you.
3:04 · $260 matches → approved by you 3:05
- No. 5
The Scribe
Listings
“A sunny two-bedroom, freshly painted, a short walk to the park. Have a look.”
Drafts the listing from the unit record, in your voice
Never publishes without your review
Runs on its own75%
Drafts and files inquiries; publishing is always yours.
4:10 · Apt 4B drafted → review before publishing
§ 03How hands-on do you want to be?
Turn the dial. The crew takes the rest.
Three presets, every rule editable. Money out, housing decisions and listings always stop at the gate, whichever you choose.
| The crew may… | At this setting |
|---|---|
| Match a payment to a lease | Runs ask on new senders |
| Send a receipt or a reminder | Runs on your rules |
| Open a work order and set urgency | Runs you're told |
| Offer a job to a contractor | Runs hold jobs over $500 |
| Draft a listing or a summary | Runs drafts only |
| Pay a contractor | Waits for you auto under $150, matched |
| Approve an applicant · publish | Waits for you always |
Your week · 40 doors
23 taps
≈ 1.7 h of your time
92% of the work handled by the crew
Illustrative · Demo workspaceAlways at the gate, on every setting: approving or declining an applicant, paying anyone, publishing a listing.
§ 04How a job moves
Work flows through the crew. Money flows through you.
Fig. 1 · The handoff, for any job
- Solid: automatic
- Dotted: waits for your approval
Comes in
The crew
Reads, matches, sorts, checks and drafts
Seconds to minutes · logged
Every result links to its source
Anything that pays, declines or publishes stops here
Goes out
Lands on the unit record →
§ 05The Bookkeeper
Every way your tenants pay, kept on one ledger.
Zelle matched by reference and sender. ACH, card and cash beside it. Late fees on your rules, partial payments queued, nothing posted twice.
Recent payments, rent status and overdue balances in one view.
Fig. 2 · October rent roll, $101,000, by how it arrived
Illustrative · Demo workspace- Zelle$41,200
- ACH$33,850
- Card$14,300
- Cash$5,000
- Overdue$6,650 (6 tenants)
Fig. 3 · Share of rent roll collected, by day
- October
- September
“Thirty-one matched. Unit 1C paid nine hundred of sixteen hundred, so I've queued it with a reminder for the eighth. It's yours to confirm.”
§ 06The Dispatcher and the Auditor
Six hours on the clock. One tap from you.
Report to paid
5h 53m
Your time on it
1 tap
The work order and its contractor and expense record, kept together.
Fig. 4 · Work order WO-2041 · leak under kitchen sink, Unit 3B
Tenant reports the leak
Tenant
Work order opened and tagged
The Dispatcher
Offered; Marco R. accepts
The Dispatcher
On site, repair done
Marco R., plumber
Invoice checked against quote
The Auditor
You approve the payment
You
“Plumbing, urgent, Unit 3B. Marco's two blocks away and he's been on time fourteen of fourteen. I offered it to him first.”
“Invoice is $260, quote was $260, after-photos show a new trap. Nothing odd. Ready for your approval.”
§ 07Maintenance and contractors
Good work gets offered first and paid on time.
Tickets sorted by trade and urgency from the tenant's photo. Jobs go to the contractor with the best record nearby, by text, no app to install.
What is open and who is assigned, connected to the property.
Fig. 5 · 15 open work orders by trade
Illustrative · Demo workspace- Open
- Urgent
- Plumbing5 · 2 urgent
- Electrical3
- HVAC3 · 1 urgent
- Appliances2
- General repairs2
Urgency is set from the tenant's photo and note. You can change it.
Fig. 6 · Who gets WO-2041 first · Plumbers in your directory
| Contractor | Distance | Jobs with you | On time |
|---|---|---|---|
| Marco R. Offered first | 0.4 mi | 14 | 96% |
| Dana K. Next if Marco passes | 2.1 mi | 9 | 91% |
| Luis F. Third in line | 3.8 mi | 22 | 88% |
New job · WO-2041 · plumbing, urgent · 12 Maple St, Unit 3B. Reply YES to accept.
YES · there by 2:30
Marco R. accepted from a text message. Photos and his invoice came back through the same link.
Contractors: join the directory§ 08The Scribe and the Reader
The day a unit is ready, the listing is written.
The Scribe drafts it from the unit record, in your voice. Every inquiry and application lands in the same folder, summarized by the Reader.
Listing details and a property website, ready to share.
Fig. 7 · Leasing funnel, 5 listed units, October to date
Illustrative · Demo workspaceInquiries
46↓ 39% of inquiries toured
Tours
18↓ 50% of tours applied
Applications
9↓ 44% of applications approved by you
Approved
4
12 Maple Street, Apt 4B
A sunny two-bedroom, freshly painted, with new kitchen fixtures and a short walk to the park.
$2,150/mo2 bd · 1 baOct 15
Print it for the window.
Prospects scan to apply. After move-in, the same code opens the tenant's unit page.
§ 09The books
The four reports your accountant asks for, already reconciled.
Built from the records the crew works in every day. Export any of them to CSV in one click.
Rent roll · Jan–Oct
Rent roll
32 active leases · unit, tenant, rent, term
$101KOverdue balance · Jan–Oct
Delinquency
6 open balances · by tenant and age
$6.6KOccupancy · Jan–Oct
Occupancy
32 of 40 units · by property
80%Net income · Jan–Sep
Profit and loss
Income against expenses, monthly
$35K
All figures on this page come from the Occupello demo workspace. Illustrative · Demo workspace
§ 10The craft
Automation you can hold up to the light.
- I
Every flag shows its source
A summary links to the document. A match links to the payment. An urgency links to the photo. Nothing asks to be taken on faith.
- II
Nothing final without you
Approving, declining, paying and publishing wait at the gate. Change an urgency or a contractor pick and the crew learns your preference.
- III
Plain words, two languages
Tenants and contractors get texts and links, not an app. Everything reads in English or Spanish. Leave any month and take your books with you.
§ 11Pricing
Pay per property. Nothing else.
Ledger
The basics, neatly kept.
Choose Ledger- Online rent: Zelle, ACH and card
- Applications and screening
- Maintenance tickets with photos
- One active listing at a time
Workshop
The full crew.
Request an invitation- Everything in Ledger
- All five agents, with the approval gate
- Unlimited listings
- Owner statements and accountant export
Estate
For portfolios with a back office.
Talk to us- Everything in Workshop
- Multiple entities and team roles
- Custom integrations and SSO
- Onboarding with a person
§ 12Questions
Questions owners ask first
Nothing final. The agents summarize, match, sort, check and draft. Approving, declining, paying and publishing always wait for you at the gate.
No. Tenants pay, report repairs and reach their unit page from a link or the QR card you print. Contractors accept jobs and send invoices from a text message.
By reference and sender, against the lease. Anything the Bookkeeper can't match with confidence goes to an exceptions queue for you to confirm.
Yes. Switch between English and Spanish at any time with the EN / ES toggle. Tenant and contractor messages go out in their language.
Cancel any month. Export your ledger, leases, documents and history before you go; your data stays yours.
Invitations open weekly
Hire the crew. Keep the pen.
Hand the busywork to the crew this week. Tell us about your doors and we'll send a personal invitation; setup takes an afternoon.
No credit card. No demo gauntlet.